Academic

• Policy on the Management of Programs of Study
  Policy on the management of programs of study.
• Academic Integrity Policy
  College policy on academic integrity, adopted by the Board of Governors on April 16, 2012.
• Immunization Policy
  The purpose of this policy is to ensure safety to patients, students, and employees through compliance with government protocols regarding immunizations (vaccinations).
• Institutional Program Evaluation Policy (IPEP)
  College policy on the regular evaluation of programs of study, adopted by the Board of Governors on June 5, 2019.
• Politique Institutionnelle D’Évaluation des Programmes Français
  Politique du Collège sur l'évaluation régulière des programmes d'études, adoptée par le Conseil d'administration le 5 juin 2019.
• Institutional Student Evaluation Policy (ISEP)
  Dawson College is committed to maintaining standards of academic excellence and promoting equitable and effective evaluation of student learning. The Institutional Student Evaluation Policy (ISEP) outlines the roles and responsibilities of students, teachers and administrators with regard to student evaluation, and sets out the rules about assessment, grades and academic standing.
• Politique Institutionnelle D'Évaluation des Apprentissages Français
  Le Collège Dawson s'engage à maintenir des normes d'excellence académique et à promouvoir une évaluation équitable et efficace de l'apprentissage des étudiants. La politique institutionnelle d’évaluation des apprentissages (PIEA) décrit les rôles et responsabilités des étudiants, des enseignants et des administrateurs en ce qui concerne l'évaluation des étudiants, et définit les règles concernant l'évaluation, les notes et le classement académique.

Academic Dean

• Policy on Blended Courses
• Policy on the Design of Programs and Courses

Corporate Affairs

• Confidentiality Policy
  The confidentiality policy has been put in place to ensure that the personal information collected on its website remains confidential.
• Politique de Confidentialité Français
  La politique de confidentialité est mise en place afin d’assurer la préservation de la confidentialité des renseignements personnels collectés sur son site Internet.
  
• Code of Ethics and Professional Conduct for Governing Board Members
  This policy establish the rules of ethics and professional conduct governing the members of the Board of Governors of the College.
• Code d'éthique et de déontologie des membres du conseil d'administration Français
• Conflict of Interest and Nepotism Policy
  This policy is to set a framework under which College employees and members of the Board of Governors may operate while avoiding situations that may constitute a conflict of interest or nepotism.
• Policy on Records Digitization
• Policy on the Naming of College Spaces and Services
  This policy is to assign names in the college in honor of persons or organizations and to make recommendations regarding those proposals to the Board of Governors.
• Procurement and Management of Contracts
  In compliance with the directive from the Treasury Board, and in conjunction with Bylaw 10, this document establishes the rules for the management of contracts entered into by the College
• Records Management Policy
• Whistleblower Policy
  The aim of this policy is to facilitate the disclosure, in the public interest, of wrongdoings committed or about to be committed in relation to Dawson College and establish a general protection regime against reprisals.

Director General

• Sustainability Policy
  The goal of the sustainability policy is to provide a framework in which the College strives to continuously improve its sustainability-related performance in academic activities and initiatives, engagement, operations, and planning and administration.
• Off-Campus Student Travel and Activities Policy
  Recognizing that increasing numbers of students are involved in off-campus activities, the College wishes to encourage those activities and ensure that they are conducted in the safest possible manner. To that end,  the College has adopted an institutional policy that will regulate all college-sponsored off-campus activities involving students.
• Policy on Sexual Violence
  In accordance with the Act to prevent and fight sexual violence in higher education institutions, this policy sets out the principles and commitments of the College to prevent and fight sexual violence. Revised February 2024.
• Politique sur les violences a caractère sexuel Français
  Conformément à la Loi visant à prévenir et à combattre les violences à caractère sexuel dans les établissements d’enseignement supérieur, cette politique énonce les principes et les engagements du Collège pour prévenir et combattre la violence à caractère sexuel. Révisé en septembre 2022.
• Code of Conduct
  Everyone who comes to work, attends class or visits the College campus has a right to not only a safe and healthy environment, but to be treated with respect and civility. These principles are the basis of Dawson's Code of Conduct Policy that applies to the entire Dawson Community, including students, employees, as well as visitors and contractors who come to the College.
• Code de conduite Français
  Toute personne qui vient travailler, assiste à des cours ou visite le campus du Collège a droit non seulement à un environnement sûr et sain, mais aussi à être traitée avec respect et courtoisie. Ces principes constituent la base de la politique du code de conduite de Dawson qui s'applique à l'ensemble de la communauté de Dawson, y compris les étudiants, les employés ainsi que les visiteurs et les entrepreneurs qui viennent au Collège.
• Dawson College Communications Policy
  The Communications Policy provides a framework to control the quality and uniformity of the College’s image and reputation in both internal and external communications, ensuring they meet the goals of Dawson’s strategic priorities.
• Politique de communication du Collège Dawson Français
  La Politique de communication fournit un cadre pour contrôler la qualité et l’uniformité de l’image et de la réputation du Collège dans les communications internes et externes, et assure qu’elles répondent aux objectifs des priorités stratégiques du Collège Dawson.
• Policy on French Language
  In compliance with the Charter of the French Language, this policy defines the College commitments regrading to teaching of French and the use of French in official written communications.  It also establishes an admissions policy that prioritizes certificate holders (those who are eligible for English-language education who have obtained a certificate of eligibility) if the number of applicants exceeds the number of places in a given program.
• Politique de la langue francaise Français
  Conformément à la Charte de la langue française, cette politique définit les engagements du Collège en ce qui a trait à l'enseignement du français et à l'utilisation du français dans les communications écrites officielles.  Elle établit également une politique d’admission qui donne la priorité aux titulaires d’une déclaration d’admissibilité à l’enseignement en anglais si le nombre de candidats et de candidates dépasse le nombre de places dans un programme donné.
• Framework Policy on Risk Management
  This policy defines a systematic approach to manage the risks that could affect the College.
• Politique de gestion des risques Français
  La présente politique définit une approche systématique de la gestion des risques susceptibles de toucher le Cégep.
• Information Security
  This framework policy ensures that adequate measures are in place to guarantee confidentiality, integrity and availability of information.
• Policy for a Smoke-free College
  This policy addresses the health issues posed by the incidence of smoking among young adults and by the exposure to tobacco smoke of smokers and non-smokers alike. To that end, the College will create a smoke-free environment on its entire campus and during academic activities that occur off the campus.
• Politique pour un collège sans fumée Français
  La présente politique aborde les problèmes de santé posés par l'incidence du tabagisme chez les jeunes adultes et par l'exposition à la fumée de tabac des fumeurs et des non-fumeurs. À cette fin, le Collège s'engage à créer un environnement sans fumée sur l'ensemble de son campus et pendant les activités scolaires qui se déroulent à l'extérieur du campus.
• Mental Health Policy
  The purpose of this institutional policy is to demonstrate Dawson College’s commitment to ensuring a healthy, safe, and caring environment that is conducive to thriving mental health for all the members of the College community. It recognizes the importance of community-wide collaboration in supporting mental health, which involves the participation and commitment of all stakeholders, through both personal and collective accountability.
• Politique sur la santé mentale Français
  L’objet de cette politique institutionnelle est de démontrer l’engagement du Collège Dawson à garantir un environnement sain, sûr et bienveillant, propice à une santé mentale florissante pour tous les membres de la communauté du Collège. Elle reconnaît l’importance d’une collaboration à l’échelle de la communauté pour soutenir la santé mentale, ce qui implique la participation et l’engagement de toutes les parties prenantes, par le biais d’une responsabilité personnelle et collective.

Facilities Management

• Policy on the Provision of Course Materials
  This policy establishes the principles and conditions to ensure that all Dawson students have equitable access to course materials, and that the provision of course materials respects all copyright and procurement laws and regulations
• Policy and Procedures on the Usage of Electric Charging Stations
  This policy establishes the principles and conditions to encourage the use of electric light vehicles and existing charging infrastructure on campus.

Finance

• Appointment of External Auditors
  This policy defines the process by which the external auditor is selected and reviewed every year.
• Policy on Business Expenses
  Board members and employees incurring expenses on authorized College business are entitled to have all such reasonable expenses reimbursed to them and to receive a limited advance towards such expenses.
• Sale of goods and the provision of services to students
  This document complements the College By-Laws by specifying the cost of purchase or rental of goods and of services not covered by Article 24.5 of the Act. It also specifies the penalties that students must pay when they fail to comply with College deadlines. The sale of goods and services through the College Bookstore is not included in this document.

Human Resources

• Evaluation - Professionals
  The performance evaluation process is designed to be formative, provide feedback to professionals on their accomplishments and help them achieve their potential.
• Policy for Management Personnel
  Defines local working conditions of managers
• Staffing Recruitment and Hiring - Faculty
• Staffing Recruitment and Hiring - Non-teaching Personnel
• Human Resource Management Policy
  The general objectives of this policy are to influence attitudes, behaviours, approaches and styles of personal interaction between individuals and groups in order to enhance the contributions of all employees to the College’s Mission; and to  clarify how the management of human resources helps maintain a high quality of services provided by the College.
• Policy to Stem Violence, Discrimination, Harassment and the Abuse of Power
  Dawson College recognizes that all its employees and students are entitled to a respectful and harmonious work and/or study environment free from violence, discrimination, all forms of harassment, and the abuse of power, where respect of the individual’s dignity, physical and psychological integrity are safeguarded. To this end, Dawson College will take all reasonable measures to prevent incidents of violence, discrimination, harassment and the abuse of power, and, when informed of such incidents whether informally or formally in writing, will intervene to address them.
• Evaluation - Support Staff
  The performance evaluation process is designed to be formative, provide feedback to support staff on their accomplishments and help them achieve their potential.
• Evaluation - Managers
  The performance evaluation process is designed to be formative, provide feedback to managers on their accomplishments and help them achieve their potential.
• Evaluation - Managers - Schedules
  Guidelines and templates for the evaluation of managers

Information Systems and Technology

• Accounts Policy
  This policy applies to employees with privileged access to accounts, systems, or information within systems, as well those who implement, deploy or manage systems.
• BackUp Policy
  The goal of this policy is to ensure timely restoration of information in the event of accidental deletion, corruption, system failure, or disaster.
• IT Incident Management Policy
  This policy defines the protocol to report, assess, resolve and follow-up IT incidents
• IT Security Policy
  This document outlines your responsibilities, as an employee and user of IT resources, regarding IT security. It complements and gives concrete examples but does not replace existing policies and legislation.
• IT User Policy
  The goal of this policy is to ensure that the College’s IT resources are used to support Dawson’s Mission and to define the standard of conduct expected from users.
• Password Policy
  All employees, students, and other users of the College’s IT resources are responsible for taking the appropriate steps, as outlined in the document ablove, to select and secure their password(s).

Instructional Development

• Teacher Evaluation Policy
  Dawson teachers will be evaluated periodically by the Teacher Evaluation Office in accordance with Bylaw Number 4.

Registrar

• College Admissions Policy
  This policy concerning College Admission is established in accordance with the College Education Regulations (CQLR, chapter C-29, r. 4).
  
  Dawson College is fully committed to the Quebec public colleges’ mission to facilitate accessibility to College education for all students abiding by the articles of the following policy.
  
• CRC Score Calculation Policy
  CRC Score Calculation Policy
• Policy on Partnership Agreements (Commandite Courses)
  Students at Dawson College are expected to take all their courses at the College. This policy recognizes exceptional circumstances under which it might be necessary for students to take a course elsewhere. A commandite is an official document that allows students to take a course in another educational institution.

Research

• Integrity in Research and Scholarship Policy
  This policy defines the integrity framework for research and scholarship at Dawson College, and describes the education, guidance and support it provides to members of the college community. The College expects all those involved in, or associated with the research enterprise to adhere to accepted standards of integrity in their research activities. This policy endorses the standards of the Tri-Council Policy Statement: Integrity in Research and Scholarship (1994, hereafter TCPS-IRS), in conjunction with the collective agreements of unionized personnel of the College.
• Policy for the Ethical Conduct of Research Involving Humans
  This College policy abides by the Tri-Council Policy Statement and expresses Dawson’s commitment to adhere to recognized standards for the ethical conduct and institutional oversight of all research involving humans
• Scholars in Residence Policy
  The Scholars in Residence Program offers support to retired researchers by granting access to services that would otherwise be terminated upon their retirement.

Student Services

• Policy on Ombudservices
  The object of this policy is to delineate the roles, responsibilities, sphere of activity, reporting structure and process for nomination of the ombudspersons of Dawson College.

Corporate Affairs

• Bylaw 1
  Concerning the General Administration of the College
• Règlement numéro 1 Français
  Concernant l'administration générale du Collège. Modifié le 22 février 2022.
• Bylaw 2A
  Concerning Student Fees For Admission, Registration and Instructional Services.
  Effective Winter 2019.
• Reglement 2A Français
  Droits d'admission, droits d'inscription et autres droits afférents aux services d'enseignement
• Bylaw 2B
  Concerning Supplemental Student Fees. Effective Fall 2022.
• Règlement numéro 2B Français
  Concernant les droits supplémentaires imposés aux étudiants. En vigeur session automne 2022.
• Bylaw 3
  Concerning the Appointment, the Renewal of the Mandate, and the Evaluation, of the Director General and the Academic Dean
• Règlement numéro 3 Français
  Concernant la nomination, du renouvellement de mandat et de l’évaluation du directeur général et du directeur des études.
• Bylaw 4
  Concerning Human Resource Management
• Règlement numéro 4 Français

  Concernant la gestion des ressources humaines

• Bylaw 5
  Concerning Financial Management
• Bylaw 6
  Concerning Senate
• Bylaw 7
  Concerning Special Conditions for Admissions
• Bylaw 8
  Concerning the Promotion of Academic Success.
  Effective: Fall 2023
• Règlement Numéro 8 Français
  Concernant la promotion de la réussite scolaire.
  En vigueur: automne 2023
• Bylaw 9
  Concerning the Management of Programs of Study
• Bylaw 10
  Concerning Procurement.
• Reglement 10 Approvisionnement Français
  Concernant l'approvisionnement.

Academic

• TP-C Checklist of actions
  Checklist of actions to be taken for off campus activity
• TP-C Checklist of required documentation
  Checklist of required documentation
• TP-C01 Request to undertake an off-campus activty
  Request form for undertaking an off-campus activity
• TP-C02 Notification for an off campus academic activity not involving an overnight stay
  Notification for an off campus activity not invovling an overnight stay.
• TP-C03 Pre departure notification of Dawson Security
  Pre-departure notification form to be completed for Dawson Security
• TP-C04 Post-activity critical incident report
  Critical incident report form
• TP-C05 Post Activity Report
  Post activity report form to be completed by activity coordinator.
• TP-S01 Student Code of Behaviour for activities
  Students participating in college sponsored activites are obliged to read, sign and submit a copy of this form.
• TP-S02 Student consent and release form
  Consent and release form to be completed by each student participating in the activity.
• TP-S03 Notification for a student who does not follow the established itinerary
  Form to complete if student will not be following the established itinerary.
• TP-S04 Consent letter for a minor travelling outside of Canada
  Consent form for a minor travelling outside Canada
• TP-S05 Student emergency contacts
  Student emergency contacts
• TP-S06 Student health information
  Student health information form

Academic Dean

• Request for Grade Review Form
  The grade review process ensures that the student's grade reflects the quality of the work submitted. It is the student's responsibility to present his/her case with supporting evidence to the Dean.

Corporate Affairs

• Digitization Form
• Disposal Of Confidential Documents Form
  Form to be used for the disposal of Confidential Documents

Finance

• Cheque Requisition Form
  This form is needed for:
  1. Requesting an advance for College related business, when the amount is over $100.00.
  2. Reporting expenses against an expense advance.
  3. Reimbursement of “out of pocket” expenses (exceeding $100.00).
  4. Payments to a company under contract.
  5. For reporting of revenues from College activities.
  
• Deposit Request
  This form must be completed and submitted along with any deposits (cash or cheques) to Finance. Please note that the form must be signed and approved.
• Honoraria Supplier Form (PDF) [English]
  This form should be filled up and uploaded to the SharePoint drop folder 
  It should be used for individual guest speakers only - Without an employee number - Individual guest speakers do not have a registered GST, QST, or TVH number.
  Individual guest speakers do not have a "Numero d'entreprise du Quebec", commonly known as an NEQ number.
  They also don't have an Identification number
  If the individual has a Dawson employee number, please fill-up a STEC form, and send it to Payroll.
  If the individual is NOT a Canadian resident, accounts payable will contact the requester for further directives.
  For any other situation, accounts payable will be able to assist you.
• Petty Cash Advance
  This form is used to request advances up to $100. The form must be approved and can be submitted during petty cash hours.
• Petty Cash Voucher
  This form is used for reimbursement of "out of pocket" expenses less than $100 (use Cheque Requisition Form for expenses $100.) Original receipts must be submitted with the voucher which must be signed by two individuals (Submitter and Approver).
• SIGN DEL FORM
  The process of delegating signing authority requires that all parties are aware of the appropriate College by-laws that they are subject to. Upon authorization the delegator will continue to be responsible for the proper use of this authority. Ensure that before any financial activity occurs, Finance is given an approved signed Authority Delegation Form. All signing authorities must be renewed at the beginning of each fiscal year.

Human Resources

• Absence due to syndical activity.
  Form for reporting absence due to syndical activity.
• Short Term Employment Contract
  This form replaces the contractual payment form. The Short Term Employment Contract should be used for work not covered by the tasks associated with the three collective agreements. Also included are honoraria. An honorarium is a one-time payment to an individual, other than a current employee. Normally this is of a nominal amount and is therefore not considered a contract for services as defined under Bylaw Number 10 nor an employment contract based on hours worked.
• Requisition and Hiring Form (non-teaching)
  This form needs to be completed when hiring staff for non-teaching positions.
• Substitution Pay Form
  This form is to be completed for substitution of a teacher and must be accompanied by a Certificate of Absence for the teacher.
• Hiring Form (student)
  This form needs to be completed when hiring a student to work within the College.
• Transfer of Availability
  Form for teachers to complete to transfer their availability.
• Application form for Faculty
• Evening Shift Premium Form
  For Support Staff only - This form must accompany any timesheet, if there is a working shift where half or more of the regular working hours occur between 18:00 hours and 24:00 hours.
• Declaration of Employment Status
  Applicants to Continuing Education postings or AEC postings will be required to complete a "Declaration of Employment Status" form. This form is usually covered as a questionaire in the on-line application process and only needs to be complete in its current form if the applicant is applying with a paper CV or after the application deadline.
• Certificate of Absence Form - Non-Faculty
  Form for reporting absences (illness, vacation, personal day, etc...).
• Certificate of Absence Form - Faculty
  Form for reporting absences (illness, vacation, personal day, etc...).
• Application form for Support Staff
• Application form for skills development
• Application form for Professionals
• Application form for Managers
• Application form for group activity
• New Employee Personal Information Form
  All new employees to the College must complete this form. Any personal information changes to be made for current employees can be done through Omnivox - Personal file.
• Faculty Request for Leave of Absence
  Application for faculty request for leave of absence (non-medical).
• Request for Leave of Absence (non-teaching)
  Application for professionals and support staff request for leave of absence (non-medical).
• Voluntary Workload Reduction Request Form for Professionals
  Application for Voluntary Workload Reduction (non-medical) for Professionals. Please download the form, complete it and submit it to hrhelp@dawsoncollege.qc.ca.
• Voluntary Workload Reduction Request Form for Support Staff
  Application for Voluntary Workload Reduction (non-medical) for Support Staff. Please download the form, complete it and submit it to hrhelp@dawsoncollege.qc.ca.
• Faculty Voluntary Workload Reduction Form
  Application for Voluntary Workload Reduction for Faculty (non-medical). Please download the form, complete it and submit it to hrfaculty@dawsoncollege.qc.ca.

Information Systems and Technology

• Generic Account Request
  This form is required to authorise generic accounts, i.e. which are not tied to a specific person, as per the Account Policy (IST-04).
• Opscan Submission Form
  Form for Faculty members to include when submitting Opscan Exams for scanning.

Registrar

• Academic Standing Appeal: Request for an Appeal
• Authorized Absence Request Form

Research

• REB Amendment Request v2.0
• REB Application Form New v2.1
• REB Application Form Renewal v2.0
• Research Study closure form